Privacy Policy

Privacy Policy

Miss Kirsty’s Performers CIC is committed to protecting the personal information of our students, parents/carers, staff, suppliers and other people who interact with us.

We will collect and use personal information fairly, securely and only where there is a legitimate reason to do so. We will comply with applicable UK data-protection law, including the UK GDPR, Data Protection Act 2018, Data (Use and Access) Act 2025 and Privacy and Electronic Communications Regulations (PECR).

Organisation                                                            Miss Kirsty’s Performers CIC

Author                                                                        Kirsty Cartlidge (School Principal)

This policy was reviewed & updated on            tt 30/09/2026

Next Review                                                               September 2027

Type of data we will collect

  • Your child’s name, date of birth, school and attendance information.
  • Your name, email address, contact phone numbers, address and payment details
  • Emergency contact details
  • Medical, allergy, disability and additional-needs information where relevant.
  • Payment and transaction information.
  • Information relating to classes, performances, examinations and competitions.
  • Photographs and video recordings where appropriate.

Why We Use Your Information

We use personal information to:

  • Process registrations and provide our classes and activities.
  • Contact parents/carers about classes, bookings and important information.
  • Support children's health, safety and welfare.
  • Manage payments, attendance and administration.
  • Organise performances, examinations and competitions where applicable.
  • Meet our legal and safeguarding responsibilities.
  • Respond to enquiries.
  • Send information about our classes, events and opportunities where permitted by law.
  • We will use an appropriate lawful basis for processing personal information, such as contract, legal obligation, legitimate interests or consent, depending on the circumstances. Health and medical information is treated as special category data and will receive additional protection.

Photographs, Video and Social Media

Where we use photographs or video of children for publicity, our website or social media, we will follow our Online and Social Media Policy and appropriate consent arrangements. Where consent is used, it will be specific and informed, recorded appropriately and can be withdrawn. We will avoid unnecessary identifying information and will consider children's privacy, safety and best interests when using their images or personal information.

How We Store and Protect Information

Registration information is stored securely using our management system, including Class4Kids, where applicable. Information may also be stored on secure work devices or in secure paper records where necessary. We take reasonable steps to protect personal information from loss, misuse, unauthorised access or disclosure. Where we use third-party service providers, we will take appropriate steps to ensure that suitable data-protection arrangements are in place.

Sharing Information

  • We do not sell or rent personal information. We may share relevant information where necessary and lawful, for example with:
  • Service providers and software providers.
  • Payment providers.
  • Examination or competition organisations where appropriate.
  • Venues where necessary for the delivery or safety of an activity.
  • Emergency services or relevant authorities.
  • Safeguarding agencies where we have a legal or safeguarding responsibility to share information.
  • We will only share information that is relevant and necessary.

How Long We Keep Information

We will not keep personal information for longer than necessary. Different types of information may need to be kept for different periods. Some records, such as financial, accident, insurance or safeguarding records, may need to be retained for longer because of legal or other legitimate requirements. When information is no longer required, it will be securely deleted or disposed of.

Your Rights

Depending on the circumstances, you may have the right to:

  • Ask what personal information we hold about you.
  • Ask us to correct inaccurate information.
  • Ask us to delete information where there is no lawful reason to retain it.
  • Ask us to restrict or object to certain processing.
  • Withdraw consent where we rely on consent.
  • Request data portability where applicable.

To exercise your rights or ask a question about your personal information, please contact Kirsty Cartlidge, Principal. We will respond within the applicable legal timeframe.

Concerns and Complaints

If you have concerns about how we use your personal information, please contact us directly so that we can investigate. You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your data-protection rights have not been respected.